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Thursday, 04 June 2015 12:03

Epic cost savings of £140,000 from Google for Work move

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Youth support organisation Epic CIC expects to save £140,000 a year through the use of Google Apps and Google Chrome devices

Epic CIC, the country's first employee-led mutual, has saved £67,000 in the first year as a result of deploying a Google for Work solution with help from Google for Work Premier Partner Ancoris. The cloud-based independent IT system allows Epic to focus more of its budget on providing services for children and young people.

The mutual organisation developed as a result of Conservative policies on ‘big society’ provides a range of youth support services throughout the Royal Borough of Kensington and Chelsea (RBKC), and selected Google Apps and Google Chrome devices as the core of its new infrastructure in order to save time, money and resources.

The solution has been rolled out to around 140 users across 10 sites, and in its first year saved Epic around £67,000 on IT costs, which is expected to rise significantly to £140,000 in following years.

As well as monetary savings, the new infrastructure means staff are now mobile and can collaborate on documents, thereby increasing efficiency. It is also shaping the services Epic can provide and how it provides them, such as social media, and crucially, the use of Chrome has also increased security throughout the organisation.

"We have to be very careful with the data we work with," said Ola Alilaj, communications officer at Epic. "All the data is held on Google Drive and not on the devices, so if a device is lost or stolen we can use the Chrome Device Management to wipe it automatically, and when things are running smoothly, the CDM helps me to manage quickly and easily the day-to-day task of looking after the hardware and user accounts."

Following a rigorous commissioning process, Epic chose Ancoris to implement and support the Google for Work solution, thanks to its experience with similar projects, service and consultancy capabilities, its commitment to environmental and ethical practices and principles, and the ability to deliver quickly.

Alongside the deployment of Google Chrome devices and Google Apps, Ancoris also helped Epic migrate its data from RBKC's systems so they could access all past documents and emails. Ancoris also provided Epic with initial Google Apps training for users and on going training through the Cloud Skills Academy, its online training portal.

Jamie Hoyland, Epic's Director of Communications, said: "As an independent organisation we needed to move away from IT services provided by RBKC's IT department and create our own infrastructure. As well as numerous other benefits, the infrastructure has provided us with a solid foundation for the future.

"Having recently won the contract to provide play services for 3-12 year olds, we will be bringing on a number of new users, and thanks to Google Apps, adding them to the system will be easy and cost effective. Moving forward, this means we are able to bid to provide more services without IT being a concern."

David McLeman, CEO of Ancoris commented: "Spending less money on more secure, worker-friendly and flexible technology is really helping the team at Epic to focus on the important work they do supporting youth services throughout the Borough of Kensington and Chelsea. Investing in a Google for Work solution is a really simple way for any organisation to dramatically increase efficiency and save money."

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