The iOS and Android compatible app has been developed in response to customer demand for a solution that enables staff to submit expense claims via their smartphones or tablets when working remotely.
The app has been designed to simplify expenses management and reduce processing time between the submission of a claim and its approval. Users are also able to submit photographs of receipts to evidence their expense claims, eliminating the time and costs involved in paper-based administration and reporting.
The app also links into their Advanced OpenAccounts finance system and expense claims can be imported from OpenMobile Expenses into Advanced’s workflow solution, eBIS, from where they are automatically routed to departmental managers for authorisation. Once an expense claim has been approved, the amount is automatically posted to OpenAccounts. This eliminates the need for manual data input by members of the finance team, freeing them up to focus on more strategic projects.
OpenMobile Expenses is integrated with an online mileage application which calculates the distance between travel points. This ensures the complete accuracy of mileage and fuel claims before they are submitted, eliminating the need for expense administrators to check mileage claims.
The app can also be pre-set with mandatory fields in order to capture key information, such as dates, the reasons for the expense claim and the amount. Expenses are then categorised via a simple drop down menu ensuring the accuracy of information submitted by users.
All expenses are automatically checked to ensure adherence to company policies - such as maximum cost per meal- and those that contravene rules are automatically flagged for review.