The reduction in data storage costs and the ability to analyse huge data sets is encouraging businesses to store more and more data with few reviewing or filtering the data they store.
The survey of senior IT decision makers in companies with more than 200 employees by Crown Records Management/Censuswide Survey revealed more than half (55%) do not have a policy in place for email data retention with nearly three out of five (58%) failing to audit their paper-based data regularly or destroy anything that’s no longer required.
Of the businesses three out of five (60%) did not regularly review what data is stored in the cloud or on-site and nearly two-thirds (64%) do not filter what goes into the cloud.
Additionally more than three-quarters (76%) do not have systems that enable them to differentiate between a record (that must be retained) and other data.
Mike Dunleavy, Head of Customer Development and Experience at Crown Records Management - global experts in information management - said: “These results show that many businesses are keeping too much data – and often keeping it unnecessarily. This will not only slow down processes but could prove expensive when, under new data protection regulation, people gain greater rights to ask for their personal data to be edited or deleted.
“Now is the right time to wrestle control of the situation. Managing data effectively begins with knowing what data you have and then establishing a robust, compliant and well-implemented retention schedule. The amount of data handled by businesses is only going to grow in future and so knowing what is a record, which needs to be kept, and what is just data noise is hugely important.”